MAIL AND ADDRESS BOOK

Setting defaults for messages flagged for follow-up
You can flag a mail message with an icon to indicate that the message requires you to take follow-up action. Use the preferences in your mail database to set defaults for the priority level, whether to set an alarm for each required action and for what happens when an alarm goes off. Then, when you flag a message, you can change any of these settings for a particular message, or you can flag a message using the Quick Flag command, which automatically uses the defaults you set.

1. Open your mail database.

2. From the menu, choose Actions - Tools - Preferences.

3. Click the Follow Up tab.

4. Indicate the importance of the follow up action by selecting one of the following priority levels.
If you select this priorityThis flag appears beside the message
Urgent priorityRed flag
Normal priorityGreen flag
Low priorityWhite flag
5. (Optional) Check "Set default Follow Up date" and type the number of days, weeks, or months from when the flag is set.

6. (Optional) Check "Set default Follow Up time" and select the time of day you want to follow up.

7. Select "Set an alarm."

8. (Optional) Check "Also use these alarm settings for quick Follow Up" if you want to set an alarm when you use Quick Flag.

9. Specify how much in advance of an action the alarm should go off. (You specify the exact date and time of each action when you flag a mail message for follow-up.)

10. Under "When alarm goes off," do one or more of the following if you want notification to include more than the alarm message box:

Tip You can use the Follow Up MiniView as an alternative to alarms to keep aware of follow-up actions you need to take.