CALENDAR AND SCHEDULING

Rescheduling repeating meetings with different start and end times
Sometimes, in a series of repeating meetings, some instances of those meetings are rescheduled for different meeting times. The Chair of a repeating meeting may decide to synchronize all or some of the repeating meetings to be at the same time.

For example, suppose a user (the Chair) creates a standard 5-day repeating meeting that starts at 8 am and ends at 9 am. The Tuesday meeting is then rescheduled to take place an hour later (9 - 10 am), and the Thursday meeting is rescheduled to take place 2 hours later (10 - 11 am). Finally, the Monday meeting is rescheduled to take place from 1 to 2 pm. The Chair then decides to synchronize all instances of the meeting with the Monday meeting time. Alternatively, the Chair could decide to reset only some of the meetings for that time.

This feature gives users the option of resetting the times on some or all meeting instances based on one instance's times.

In order to take advantage of this feature, ask your administrator to enable the Calendaring and Scheduling ResetTimes feature in the associated Desktop policy.

1. Open the meeting notice.

2. Click Actions - Reschedule. The Reschedule Options dialog appears.

3. Change meeting time and/or date. Click OK. The Change Repeating Entry dialog appears.

4. Choose the instances to reschedule and click OK. If the meeting has been broken up, the Repeating Reschedule Options dialog appears.

5. In "Choose how to reschedule," select one of the following:


6. In "Choose which meetings to reschedule," you can see a verification of the change to the original meeting. All other repeating meetings affected by this change appear in a list box. The proposed adjusted meeting time for each meeting is also shown. All meetings are all selected by default. Deselect any meetings that you do not want to reschedule.

7. Click OK. The times for all selected meeting instances are changed. De-selected instances will not be modified.

See Also