Lotus Notes 7 Help - Calendar entry types

CALENDAR AND SCHEDULING

Calendar entry types
A Notes Calendar entry can be a meeting, appointment, anniversary, all day event, or reminder. The following table explains some of the basic differences among Calendar entries, including whether Notes counts the entry as free time or busy time by default.

Note Once you create a Calendar entry, you cannot change the original entry into a different type of entry (for example, a reminder into a meeting) except for meetings that are saved as a draft and appointments that are created directly in the Day view of the Calendar. To change an existing Calendar entry into another entry type, you must select the entry in the Calendar view and choose Actions - Copy Into New - New Calendar Entry. All of the original information, including invitees, is copied into a new form where you can change the properties.

Meeting Use the meeting form to schedule a meeting with others. The form provides quick access to invitee and resource schedules, and lets you automatically send meeting invitations through e-mail.
Lets you choose Start and End times, dates, and time zones.
By default, Notes counts a meeting as busy time in your schedule.

Appointment Use the appointment form to schedule time in your calendar.
Lets you choose Start and End times, dates, and time zones.
By default, Notes counts an appointment as busy time in your schedule.

All Day Event Use the All Day Event form to schedule an entire day or block of days (such as vacation time) in your calendar.
Lets you choose Start and End dates.
By default, Notes counts an event as busy time in your schedule.
Note If you categorize the entry as a Vacation, Notes prompts you to set up your out-of-office mail.

Anniversary Use the Anniversary form to add annual events to your Calendar, such as birthdays. An anniversary repeats on the same date for ten consecutive years, beginning on the date you pick, unless you change the duration in the Repeat options dialog box.
Lets you choose a date.
Notes does not count an anniversary as busy time in your schedule.

Reminder Use a Reminder to remind yourself of something at a particular time.
You can choose a time, date, and time zone for a reminder.
Notes does not count a reminder as busy time in your schedule.

Tip You can change the default duration for anniversaries (10 years) and meetings/appointments (60 minutes) in the Basics tab of Calendar and To Do preferences.

See Also

Creating a Calendar entry

Editing a Calendar entry

Deleting a Calendar or To Do entry

Glossary

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	Meeting	Use the meeting form to schedule a meeting with others. The form provides quick access to invitee and resource schedules, and lets you automatically send meeting invitations through e-mail. Lets you choose Start and End times, dates, and time zones. By default, Notes counts a meeting as busy time in your schedule.
	Appointment	Use the appointment form to schedule time in your calendar. Lets you choose Start and End times, dates, and time zones. By default, Notes counts an appointment as busy time in your schedule.
	All Day Event	Use the All Day Event form to schedule an entire day or block of days (such as vacation time) in your calendar. Lets you choose Start and End dates. By default, Notes counts an event as busy time in your schedule. Note If you categorize the entry as a Vacation, Notes prompts you to set up your out-of-office mail.
	Anniversary	Use the Anniversary form to add annual events to your Calendar, such as birthdays. An anniversary repeats on the same date for ten consecutive years, beginning on the date you pick, unless you change the duration in the Repeat options dialog box. Lets you choose a date. Notes does not count an anniversary as busy time in your schedule.
	Reminder	Use a Reminder to remind yourself of something at a particular time. You can choose a time, date, and time zone for a reminder. Notes does not count a reminder as busy time in your schedule.