MAIL AND ADDRESS BOOK

Running an archive
You can run the archive process for any database that has one or more sets of archive criteria enabled. You can archive the entire database, or documents you select.

Click any of these topics:


To archive all documents in a database

You can initiate archiving in a database when you want, regardless of whether the database has a schedule specified.

For more information on the archive schedule, see Specifying a schedule for client-based archiving.

1. Open a database whose documents you want to archive and that has a set of archive criteria enabled.

2. Choose File - Database - Archive.


3. Click Yes when asked if you want to archive documents from this database.

Note Notes creates an archive database if one does not exist.

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You can also run archiving for your Mail database by selecting Actions - Archive - Archive Now.

To archive only selected documents

1. Open a database whose documents you want to archive. (The database must have an enabled set of criteria that includes documents selected by the user.)

2. Open the database, select the documents you want to archive, and choose Actions - Archive - Archive Selected Documents.


Note When you archive selected documents, the option for orphaned response documents on the Advanced page of the Archive Settings dialog box does not apply. Therefore, take care not to archive main documents without their responses. Any response left in the original database after its parent document has been removed is not included in hierarchical views (such as Mail Threads), but still exists in the database.

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See Also