WORKING WITH DOCUMENTS

Creating links to documents, views, folders, or databases
You can create a link in a document that lets readers switch to another document, view, folder, or database. You can also create a link to a particular location in a document. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create a link. This is an example of a link in a document that leads to another document:

Document link

Click any of these topics:


To create a link to a document, view, folder, or database

1. Open the document, view, folder, or database to link to.

2. Choose Edit - Copy as Link, then select one of these options:

3. Put the document that you are adding the link to in Edit mode.

4. Click where you want the link to appear.

5. Choose Edit - Paste.

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To create a link to a particular location in a document

1. Put the document you are linking to in Edit mode.

2. Place your cursor at the beginning of the paragraph you want to link to.

3. Choose Edit - Copy as Link - Anchor Link. This adds an anchor link icon next to the paragraph. The anchor link that is hidden when the document is in Read mode.


4. Put the document you are adding the link to in Edit mode.

5. Click where you want the link to appear.

6. Choose Edit - Paste.

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To customize the status bar description of a link

When a document, view, or database link is created, a description automatically appears that shows where the link goes when someone clicks it. This description appears in the status bar when a user moves the cursor over the link. You can customize the description, perhaps to provide a database server and database file name.

Status bar link description

1. Select the link.

2. Choose Link - Link Properties.

3. Delete the text in the "Link Description" box, and enter new text; click check mark to save.

4. (Optional) For document, view, and anchor links add a target in the Target field if the link should jump to a particular target (for example, Right). You cannot add a target to database links.

Note By choosing Link - Link Properties, you can also see basic information about the link, including a description of the link, unique alphanumeric strings that identify the linked document, the specific target or frame the link jumps to (if the link was given a target), and the name of the server that the linked document resides on. This menu option appears only when there is a link in a document.

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See Also