SECURING YOUR DATA

Encrypting and digitally signing e-mail messages
You can set Notes to digitally sign and encrypt all of the e-mail messages you send to other Notes users or to users over the Internet, so you don't have to choose the option every time. Digital signatures are the computerized equivalent of a handwritten signature, but they are much harder to forge. In Notes, your digital signature is created with your private key and then verified with your public key.

When you send an e-mail message, the recipient's status bar element indicates if the document has been signed, encrypted, or both, as follows:


If you want to encrypt or sign mail that is being sent over the Internet, you must have an Internet certificate.

If you're working offline with an outgoing mailbox, you can encrypt the mail you send if your organization provides a mobile directory catalog. For more information, see Working online or offline.

Note A signature can be your name with a graphic or your department information appearing in the body of an e-mail message. This type of signature is different than a digital signature. For more information on signatures, see Adding signatures to mail.

To sign outgoing e-mail messages

1. Choose File - Security - User Security.
Macintosh OS X users: Notes - Security - User Security.

2. Click Mail.

3. Select "Sign mail that you send" under "Security options that apply to all Notes mail."

To encrypt outgoing e-mail messages

1. Choose File - Security - User Security.
Macintosh OS X users: Notes - Security - User Security.

2. Click Mail.

3. Select "Encrypt mail that you send" under "Security options that apply to all Notes mail."

To encrypt saved e-mail messages

1. Choose File - Security - User Security.
Macintosh OS X users: Notes - Security - User Security.

2. Click Mail.

3. Select "Encrypt saved copy of mail that you send" under "Security options that apply to all Notes mail."

To encrypt incoming mail that is unencrypted

1. Choose File - Security - User Security.
Macintosh OS X users: Notes - Security - User Security.

2. Click Mail.

3. Select "When receiving unencrypted mail, encrypt before storing in your mail file" under "Security options that apply to all Notes mail."


See Also