WORKING WITH DOCUMENTS

Creating and customizing sections
You can use sections in documents to collapse one or more paragraphs into a single line. You can expand the paragraph(s) when necessary by clicking on the triangle, or twistie, that appears to the left of a collapsed section. Sections are useful for organizing documents that contain a lot of information. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create a collapsed section

Collapsed section

Expanded section

Click any of these topics:


To create a section

1. Put the document in Edit mode.

2. Select the paragraph(s) to collapse into a section.

3. Choose Create - Section.

Tip Notes uses the first line of the first paragraph as the section title by default.

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To customize a section

1. Put the document in Edit mode.

2. Click the section.

3. Choose Section - Section Properties.

4. Follow the procedures in this table to customize the section.

Note The default behavior of a section is to remain in the state that it was last used. For example, if you create a section in a mail message and collapse the section before you send the message, the recipient of the message will see a collapsed section when he or she opens the message.
What do you want to do?Procedure
Change a section's title

Note Don't use carriage returns, hotspots, or buttons in section titles.
  1. Click the Section Title and Border tab.
  2. Select Text, remove the old title and enter a new title in the Title field; click the check mark to save.

Note You can use a formula for your title by selecting Formula and adding the formula in the Title field, or from the "Formula Window." For more information, see Formula Language if you have installed Lotus Domino Designer 7 Help. Or, go to Lotus Documentation on the Web to download or view Lotus Domino Designer 7 Help.
Change a section's border style and color
  1. Click the Section Title and Border tab.
  2. In the Border section, choose a border style from the Style field.
  3. Choose a border color from the Color field.

Note You can customize colors by using the color wheel button in the top right corner of the Color field. Color wheel
Set a section to expand or collapse automatically when document is being previewed through the Preview Pane
  1. Click the Expand/Collapse tab.
  2. Select any of the following in the Previewed list:
  • "Don't auto expand or collapse" to cancel any automatic collapsing or expanding.
  • "Auto-expand section" to expand the section automatically.
  • "Auto-collapse section" to collapse the section automatically.
Set a section to expand or collapse automatically when document is in Read mode
  1. Click the Expand/Collapse tab.
  2. Select any of the following in the "Opened for reading" list:
  • "Don't auto expand or collapse" to cancel any automatic collapsing or expanding.
  • "Auto-expand section" to expand the section automatically.
  • "Auto-collapse section" to collapse the section automatically.
Set a section to expand or collapse automatically when document is in Edit mode
  1. Click the Expand/Collapse tab.
  2. Select any of the following in the "Opened for editing" list:
  • "Don't auto expand or collapse" to cancel any automatic collapsing or expanding.
  • "Auto-expand section" to expand the section automatically.
  • "Auto-collapse section" to collapse the section automatically.
Set a section to expand or collapse automatically when document is printed
  1. Click the Expand/Collapse tab.
  2. Select any of the following in the Printed list:
  • "Don't auto expand or collapse" to cancel any automatic collapsing or expanding.
  • "Auto-expand section" to expand the section automatically.
  • "Auto-collapse section" to collapse the section automatically.
Hide title of section when the section is expanded
  1. Click the Expand/Collapse tab.
  2. Select "Hide title when expanded."
Display a section only in the preview pane

Note You can display a section only when the document it's in is being previewed. If you select "Show as text when not previewing," Notes displays the section's contents, not the section, when the document is in another document state (for example, when the document is opened).
  1. Click the Expand/Collapse tab.
  2. Select "Show as text when not previewing."

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To move a section

1. Put the document in Edit mode.

2. Click the section.

3. Choose Edit - Cut.

4. Click where you want to place the section.

5. Choose Edit - Paste.

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To remove a section but keep the contents of the section

Note This procedure removes the section title.

1. Put the document in Edit mode.

2. Click the section.

3. Choose Section - Remove Section.

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To delete a section and its contents

1. Put the document in Edit mode.

2. Click the section.

3. Choose Edit - Delete.

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Examples of sections

Suppose you are working in a large document and you want to consolidate the following paragraphs:

Plain text

You can collapse them into two lines like this:

Collapsed section

When readers want to display the contents of the sections, they can expand them like this:

Expanded section

You can also control the way sections are displayed. For example, you can hide a section's title when the section is expanded.

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See Also