CALENDAR AND SCHEDULING

Setting your free time schedule
Your free time schedule indicates which days of the week and what hours of the day you are available for meetings. This information is available to other Notes users for the purpose of scheduling meetings. People can see your unavailable time and your scheduled time when looking at your schedule.

Your unavailable time are hours that you are not available for meetings, based on the preferences you add in your free time schedule. For example, you may only be available for meetings on certain days or certain times of each day.

Your scheduled time is time that shows conflicts in your schedule, such as another meeting scheduled at the same time.

When you are the person scheduling meetings, you can set preferences for the format the Scheduler displays.

To set your free time schedule

1. Open Calendar.

2. From the menu, choose Actions - Tools - Preferences.

3. On the Calendar & To Do tab, click the Scheduling tab.

4. Click the Your Availability tab.

5. Select the appropriate time zone from the Time Zone list. The default is Local, which is your default time zone.

6. Select the days of the week you are available under "Day of Week," then specify the hours you are available for each day.


7. (Optional) If you want Notes to check for conflicts when accepting or scheduling a meeting, click the When Adding an Entry to Your Calendar tab, and select "When adding appointments, accepting meetings, scheduling a new meeting" under "Check for conflicts with other entries."

8. (Optional) If you select "When adding appointments, accepting meetings, scheduling a new meeting," you can also select "Note a conflict if entry occurs outside available hours described on the Your Availability tab" to show a conflict if someone attempts to schedule a meeting for a time that is not available according to your preferences.

9. Click OK.

To select which format the Scheduler displays

1. Open Calendar.

2. From the menu, choose Actions - Tools - Preferences.

3. On the Calendar & To Do tab, click the Scheduling tab.

4. Click the "When Adding an Entry to Your Calendar" tab.

5. Under "For new meetings, the Scheduler initially shows," do one of the following:


6. (Optional) If you want the Scheduler to display 24 hours, select "Shows 24 hours on Meeting scheduler display."

See Also