MAIL AND ADDRESS BOOK
If the Archive Settings dialog box is not open, choose File - Database - Properties and click "Archive Settings." Then click Advanced.
To prevent orphaned response documents
If the database has hierarchical views with "parent" and "child" (response) documents, allowing parent documents to be archived can "orphan" the responses. Responses that are not archived disappear from any hierarchical view (become orphaned) but still exist, keeping the database you're archiving larger. To prevent orphaned response documents, leave the default "Delete a document only when the criteria can delete all responses as well" selected; or, if you deselect it, make sure sets of archiving criteria that include any main document also include its responses. Examples of databases with hierarchical (response) views include Discussion and Mail (which has a Mail Threads view).
Note This option does not apply when your document selection setting is "selected by user" and you archive by using drag and drop or the menu command Actions - Archive - Archive Now.
To set up an archive log database
An archive log database contains a history of all archiving operations in all your archived databases. To create the database:
1. Select "Log all archiving activity into a log database."
2. (Optional) Click the folder icon to specify a different file name and directory for the database than the default.
3. (Optional) Select "Include in the log database document links to archived documents." Links are useful for locating documents without browsing the archive database.
See Also