Tip At any time, you can use the type-ahead feature to locate a toolbar or toolbar button quickly. When you are in the Toolbar Preferences dialog box browsing through available toolbars and buttons, enter the first letter or two of the toolbar or button name you are looking for. Notes automatically selects the first toolbar or toolbar button name beginning with those letters.

Click any of these topics:

• To add or remove buttons from a toolbar
• To reorder buttons on a toolbar
• To create a new button
• To create a blank button
• To create a text button
• To edit any button
• To change toolbars back to the Notes default

You can customize your toolbars by adding or removing buttons. For example, if you need to economize on screen space and have a button you don't use in a toolbar, remove it.

1. Choose File - Preferences - Toolbar Preferences.
Macintosh OS X users: Notes - Preferences - Toolbar Preferences.

2. Click Customize.

3. Select a toolbar name that you want to modify from the "Select the Toolbar to modify" list. If the toolbar you are modifying is a context-sensitive toolbar, select "Show Context Sensitive in list" to see the context-sensitive toolbars as well.

Note The toolbar you choose displays under "Toolbar Contents."

• To add a button to the toolbar, select a button from the "Available Buttons" list and then click the "Add to toolbar" button. Press and hold CTRL to select more than one button at a time. To sort buttons by name rather than function in the "Available Buttons" list, click Sort Buttons - by Description.
• To remove a button from the toolbar, select a button from the toolbar displayed under "Toolbar Contents" and click the Remove button.
Tip Drag and drop a toolbar button to and from the "Available Buttons" list and to and from the displayed toolbar under "Toolbar Contents" to add and remove buttons.

6. Click OK.

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To reorder buttons on a toolbar

1. Choose File - Preferences - Toolbar Preferences.
Macintosh OS X users: Notes - Preferences - Toolbar Preferences.

2. Click Customize.

3. Select a toolbar name that you want to modify from the "Select the Toolbar to modify" list. If the toolbar you are modifying is a context-sensitive toolbar, select "Show Context Sensitive in list" to see the context-sensitive toolbars as well.

Note The toolbar you choose displays under "Toolbar Contents."

5. Click the Left button to move a button to the left one spot. Click the Right button to move a button to the right one spot.

6. When finished, click the "Save Toolbar" button, then click OK.

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To create a new button

You can create a new toolbar button to display on a toolbar if the existing buttons do not provide the functionality you are looking for.

1. Choose File - Preferences - Toolbar Preferences.
Macintosh OS X users: Notes - Preferences - Toolbar Preferences.

2. Click Customize.

3. Select a toolbar name that you want to modify from the "Select the Toolbar to modify" list. If the toolbar you are modifying is a context-sensitive toolbar, select "Show Context Sensitive in list" to see the context-sensitive toolbars as well.

Note The toolbar you choose displays under "Toolbar Contents."

5. Enter the name of the button in the "Button caption text" field in the "Edit Toolbar Button" dialog box. This is the text that appears if you choose to display your toolbar buttons as "Icon and Text" or "Text Only" (from the "Button displays" list on the Basics page of Toolbar Preferences).

6. Enter pop-up text that you would like to appear if you hover your mouse over the button in the "Popup help text" field.

7. To add an icon for the button, click the "Change Icon" button and choose an image from the "Insert Image Resource" dialog box.

8. Enter the formula that defines the button's functionality. For more information on formulas, see Formula Language if you have installed Lotus Domino Designer 7 Help. Or, go to Lotus Documentation on the Web to download or view Lotus Domino Designer 7 Help.

9. Click OK, and then click the "Save Toolbar" button.

Note To add the new button to a toolbar, see To add or remove buttons from a toolbar.

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To create a blank button

You can create a blank button to help separate or group buttons on a toolbar.

1. Choose File - Preferences - Toolbar Preferences.
Macintosh OS X users: Notes - Preferences - Toolbar Preferences.

2. Click Customize.

3. Select a toolbar name that you want to modify from the "Select the Toolbar to modify" list. If the toolbar you are modifying is a context-sensitive toolbar, select "Show Context Sensitive in list" to see the context-sensitive toolbars as well.

Note The toolbar you choose displays under "Toolbar Contents."

5. Enter the width (in pixels) that you want the blank button to be in the Width field in the "Edit Toolbar Button" dialog box, then click OK. The blank button appears in the toolbar displayed under "Toolbar Contents."

6. When finished, click the "Save Toolbar" button.

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To create a text button

You can create text on a toolbar to help label sections of buttons on a toolbar.

1. Choose File - Preferences - Toolbar Preferences.
Macintosh OS X users: Notes - Preferences - Toolbar Preferences.

2. Click Customize.

3. Select a toolbar name that you want to modify from the "Select the Toolbar to modify" list. If the toolbar you are modifying is a context-sensitive toolbar, select "Show Context Sensitive in list" to see the context-sensitive toolbars as well.

Note The toolbar you choose displays under "Toolbar Contents."

5. Enter the text that you want in the Text field in the "Edit Toolbar Button" dialog box, then click OK. The text button appears in the toolbar displayed under "Toolbar Contents."

6. When finished, click the "Save Toolbar" button.

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To edit any button

You can edit the functionality, button text, pop-up text, and icon of buttons you created. You can edit only the button text and pop-up text for predefined buttons.

1. Choose File - Preferences - Toolbar Preferences.
Macintosh OS X users: Notes - Preferences - Toolbar Preferences.

2. Click Customize.

3. Select a toolbar name that you want to modify from the "Select the Toolbar to modify" list. If the toolbar you are modifying is a context-sensitive toolbar, select "Show Context Sensitive in list" to see the context-sensitive toolbars as well.

Note The toolbar you choose displays under "Toolbar Contents."

5. Click the Edit button.

6. Enter your edits for the button in the "Edit Toolbar Button" dialog box, then click OK.

7. When finished, click the "Save Toolbar" button.

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To change toolbars back to the Notes default

If you changed and edited buttons on a predefined toolbar, you can change the toolbar back to the Notes default settings.

1. Choose File - Preferences - Toolbar Preferences.
Macintosh OS X users: Notes - Preferences - Toolbar Preferences.

2. Click Customize.

3. Select a toolbar name that you want to modify from the "Select the Toolbar to modify" list. If the toolbar you are modifying is a context-sensitive toolbar, select "Show Context Sensitive in list" to see the context-sensitive toolbars as well.

Note The toolbar you choose displays under "Toolbar Contents."

5. Click the "Save Toolbar" button, then click OK.

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See Also

Toolbars: smart shortcuts
Modifying the toolbar display
Displaying or changing toolbars

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