Lotus Domino Administrator 7 Help - Registering users from a text file

USER AND SERVER CONFIGURATION

Registering users from a text file
When registering users from a text file, you can import them through the Import Text File button on the Register Person dialog box, which places users as entries in the User Registration Queue and allows you to modify user settings individually.

If you want to add the text file to the NOTES.INI file so that Notes does not prompt you to browse for the text file, enter BatchRegFile= filename to the NOTES.INI file.

You can also define a separator for the text file by adding BatchRegSeparator = character to the NOTES.INI file. The separator character cannot be a character used in any of the user parameter settings in the text file. If you do not specify a BatchRegSeparator, a semicolon (;) separator is used.

For more information on this NOTES.INI variable, see NOTES.INI.

Settings applied to a group of users

These user settings are available for you to modify before using the menu (choose People - People - Register) to import and register users. Notes applies these settings to all users in the group.

Registration Server
Password Quality Scale
Set Internet password
Internet address
Internet Domain
Format
Mail server
Mail file template
Mail system
Mail file name
Mail file owner access
Set database quota
Set warning threshold
Certifier ID
Security type
Certificate expiration date
Store user ID in Domino Directory or File
Add users to selected groups
Local administrator
Add NT User Accounts

Setting up the text file

To set up a text file, create a line in the text file for each user. Enter the parameters for each user in exactly the order shown in the table below. Use one semicolon to separate parameters, and use one semicolon to take the place of each contiguous parameter that you decide not to specify.

For example, this line in a text file specifies only a last name and password:

Alexis;;;;password1

This line in a text file specifies a complete name, home server, and User Setup policies:

Alexis;Catherine;R.;;password1;;;Marketing / Acme;;;;;;Marketing Profile

Note that only the last name and password parameters are required.

Order	Parameter	Enter
1	Last name	The last name of the user. This parameter is required.
2	First name	The first name of the user.
3	Middle initial	The middle initial of the user.
4	Organizational unit	A name for another level to add to the hierarchical name. This name distinguishes between two users who have the same name and are certified by the same certifier.
5	Password	A password for the user. This parameter is required.
6	ID file directory	The directory in which you want to store the user's ID. You can store the ID in this directory in addition to or instead of as an attachment in the Domino Directory. You must create the directory before registration. For this parameter to take effect, select the In File option on the ID Info panel for storing the user ID. This parameter overrides the default ID directory shown in the Register Person - New Entry dialog box.
7	ID file name	The name you want to assign to the ID file. This file name applies only if you store an ID in an ID file directory. If you do not specify a user ID file name, the name on the ID is based on the person's name.
8	Mail server name	The name of the user's mail server. This parameter overrides the one you select during registration.
9	Mail file directory	The mail file directory for the user.
10	Mail file name	The name for the user's mail file. If you do not use this parameter, the name is based on the person's name if the person uses Notes mail.
11	Location	Descriptive location information that is added to the user's Person document. If someone addresses mail to this user and there is another user with the same name, Notes displays the location to help the sender distinguish the two users.
12	Comment	An identifying comment that is added to the user's Person document.
13	Forwarding address	The full route to the user -- for example, JSmith@acme.com. If you don't enter this information in the text file, you can edit the Forwarding address field in the user's Person document. This parameter is used only for Other and Other Internet mail users.
14	Profile	The name of the user setup profile.
15	Local administrator	The name of a user who has Author access to the Domino Directory. This person can modify the user's Person document.
16	Internet address	The Internet address of the user. This parameter is required for Lotus Notes, POP3, Domino Web Access, and IMAP mail.
17	Short name	This name is entered by default. A short name is used to create a return Internet address if the Internet address is not entered.
18	Alternate name	The alternate name of the user. Note that the certifier ID used to register this user must contain the alternate name language.
19	Alternate org unit	A word that distinguishes two users who have the same name and are certified by the same certifier ID. Note that the certifier ID used to register this user must contain the alternate name language.
20	Mail template file	The file name of the mail template you want to use.

To register users from a text file

Notes uses the certifier ID specified in Administration Preferences; or if there is none, it uses the ID specified in the CertifierIDFile setting of the NOTES.INI file.

1. Make sure that you have the following before you begin registration:

Access to the certifier ID and its password if you are not using the Lotus Domino server-based certification authority (CA)
Editor access or the UserCreator role in the Domino Directory on the registration server
Create new databases access on the mail server if you plan on creating mail files

2. Use a text editor to create a text file that contains ID information for each user.

3. From the Domino Administrator, click the People & Groups tab.

4. From the Servers pane, choose the server to work from.

5. Select Domino Directories and then click People.

6. Complete Step 7 or Step 8, depending on how you want to import and register users.

7. To register users and apply individual settings:

From the Tools pane, click People - Register. Enter the certifier password and click OK. The Certifier Information Warning dialog box may appear. Click OK.
Click Import Text File, select the text file, and click Open.
To modify user registration settings, select a user from the User Registration Queue and make your changes on the Register Person user interface.
Click Register to register the highlighted user or select multiple users in the registration queue and click Register All. Click OK.

For more information on specifying registration settings, see the topic Using Advanced Notes user registration.

8. To register users and apply settings to them as a group:

Set the registration Administration Preferences and create the policies that you want to apply to a group of users.
From the Tools pane, click People - Register.
Enter the certifier ID password and click OK.
Choose the Explicit Policy that you want to apply to the users you are registering.
Click Import Text File, select the text file, and click Open.
Click Register or Register All.

For more information on setting Administration Preferences and Registration Preferences, see Setting Domino Administrator preferences and Setting Registration preferences.

For more information on the settings you can modify, see Using Advanced Notes user registration.

See also

Setting up Notes users

Registering users

User registration

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